Planning Your Adventure with Pariwar Holidays
Booking a trekking adventure or cultural journey in Nepal should be exciting, simple, and transparent. At Pariwar Holidays, our goal is to make the reservation process as smooth as possible so you can focus on preparing for the experience of a lifetime. Whether you are dreaming about trekking to Everest Base Camp, exploring the Annapurna region, climbing a trekking peak, or discovering Nepal through a guided cultural tour, our team is here to guide you through each step.
We understand that traveling internationally requires trust and clarity when it comes to payments and reservations. That is why we provide multiple secure payment methods, clear deposit policies, and direct communication with our team in Kathmandu. As a licensed trekking company registered with the Nepal Tourism Board and affiliated with organizations such as TAAN (Trekking Agencies' Association of Nepal) and the Nepal Mountaineering Association, we operate with full transparency and professionalism.
This guide explains how to book your trip, how payments work, and what you can expect after confirming your adventure with us.
Step-by-Step Guide to Booking Your Trip
Booking a trip with Pariwar Holidays is straightforward and flexible. You can reserve a scheduled trek directly from our website or contact our team for a customized itinerary designed specifically for your travel dates and interests.
Here is the typical booking process:
- Select Your Trip – Browse our trekking, climbing, and tour programs on our website. Each itinerary includes details about the route, duration, difficulty level, and price.
- Contact Our Team – If you have questions or need adjustments to an itinerary, simply email us at info@pariwarholiday.com. We are happy to tailor the trip to your schedule, fitness level, and preferences.
- Confirm Availability – Once you choose your travel dates, our team checks guide availability, accommodation arrangements, and necessary permits.
- Secure Your Reservation – To officially reserve your place, a deposit payment is required. After receiving the deposit, we confirm your booking and begin preparing the logistics.
- Receive Confirmation Documents – You will receive a confirmation email containing your itinerary, payment receipt, and important travel information.
This process ensures that every trip we organize runs smoothly and that all arrangements are confirmed well before your arrival in Nepal.
Deposit Requirement and Final Payment
To secure your trip with Pariwar Holidays, a 10% deposit of the total trip cost is required at the time of booking. This deposit allows us to reserve guides, arrange permits, secure accommodation, and begin logistical planning for your journey.
The remaining balance can be paid closer to your departure date. In most cases, the final payment should be completed no later than 30 days before the trip begins. This timeline ensures that all operational arrangements such as permits, domestic flights, hotels, and trekking logistics are confirmed without delay.
If you book a trip within 30 days of departure, the full amount is generally required at the time of reservation. This is because we must immediately confirm accommodations, transport, and staff arrangements for the trek.
All trip prices listed on our website are generally quoted in US Dollars (USD), which is the standard currency used in Nepal’s international tourism industry. However, payments may also be processed in other major currencies depending on the payment method used.
Payment Methods We Accept
We offer several convenient payment options to make booking with Pariwar Holidays easy for travelers from around the world. All transactions are handled securely, and our team will provide clear instructions for each payment method.
Credit or Debit Card
Many travelers prefer to pay their deposit using a credit or debit card. We accept most major international cards through secure online payment gateways. Once the payment is completed, the transaction is recorded and a confirmation receipt is automatically generated.
PayPal
PayPal is another convenient option for international travelers. It provides a quick and secure way to transfer funds from your PayPal balance or linked card. After processing the payment, you will receive confirmation from both PayPal and our team.
Bank Transfer (SWIFT Transfer)
Bank transfers are commonly used for larger payments such as the final balance of a trek or expedition. Our team will provide the official bank details of Pariwar Holidays Pvt. Ltd. upon request. After sending the transfer, please share a copy of the payment receipt so our accounting team can verify the transaction.
Please note that international bank transfers may involve service charges from your bank or intermediary banks. These fees are typically the responsibility of the sender.
Alternative Payment Options
In some cases, we may also assist with alternative transfer services depending on the traveler’s country. If you require another method of payment, our team will gladly discuss available options and guide you through the process.
What Happens After You Book
Once your deposit has been received, your trip with Pariwar Holidays is officially confirmed. Our operations team immediately begins preparing all the arrangements necessary for your journey in Nepal.
After confirmation, you will receive:
- A formal booking confirmation
- Your detailed itinerary and trip schedule
- Payment receipt and invoice
- A comprehensive packing list
- Travel preparation guidelines
- Information about visas, permits, and arrival procedures
Our team will also stay in regular contact with you leading up to your departure. We are happy to assist with questions regarding flights, travel insurance, trekking gear, or acclimatization concerns. We believe that great adventures begin with excellent preparation.
Group Bookings and Special Discounts
Traveling with friends, family members, or a trekking club can make your adventure even more memorable. At Pariwar Holidays, we welcome both small private groups and larger organized teams.
For group reservations, we often provide special discounted rates depending on the size of the group and the type of trip. Larger groups allow us to share logistics such as guides, transport, and equipment, which helps reduce overall costs.
Benefits of group bookings may include:
- Reduced per-person trip price
- Dedicated private guides and support staff
- Flexible departure dates
- Customized itineraries tailored to your group
- Special assistance with permits and logistics
If you are organizing a group trek, simply contact us with your expected group size, travel dates, and preferred destination. Our team will prepare a tailored proposal with the best possible pricing.
Booking Timeline and Early Reservations
Nepal’s most popular trekking seasons are spring (March to May) and autumn (September to November). During these months, flights to mountain regions and popular teahouses can fill quickly. For this reason, we strongly recommend booking your trek several months in advance whenever possible.
Early reservations allow our team to secure the best accommodations, plan domestic flights smoothly, and ensure that your preferred guides are available. It also gives you plenty of time to prepare physically, organize travel insurance, and arrange international flights.
While we can often accommodate last-minute bookings, planning ahead always results in a more relaxed and organized experience.
Price Changes and Operational Considerations
While we strive to keep our trip prices stable, certain external factors may occasionally influence costs. These may include increases in domestic flight fares, changes in government permit fees, fuel price adjustments, or updated regulations in trekking regions.
If such changes occur after your initial booking but before final payment, our team will clearly communicate the situation and provide updated cost details. Transparency is very important to us, and we always aim to avoid unexpected surprises for our guests.
Once the full payment has been completed and all services are confirmed, your trip cost is generally fixed unless a major external circumstance beyond our control occurs.
Why Book with Pariwar Holidays
Choosing the right trekking company is just as important as choosing the right destination. At Pariwar Holidays, we pride ourselves on being a family-run adventure company that puts travelers first. Our experienced local guides, personalized service, and commitment to safety make us a trusted partner for exploring the Himalayas.
When you book with us, you are working directly with a team based in Kathmandu that understands the mountains, the culture, and the logistics of adventure travel in Nepal. We keep our groups small, maintain transparent pricing, and focus on creating meaningful travel experiences rather than mass tourism.
If you are ready to begin planning your Himalayan adventure, our team would be delighted to assist you. Simply browse our trips or contact us at info@pariwarholiday.com and we will help you design a journey that matches your dreams.